Many companies generally resort to WhatsApp groups specific for every team and usually, that all works fine. However, in light of Coronavirus (COVID-19), the need for a system and clear structure is necessary and group chats are simply not enough. Oftentimes, group chats are plagued with miscommunication and misunderstandings, a dozen voice notes and the never ending buzzing sound coming from your phone.
Perhaps this was fine when we all had daily face to face interaction in the office, but the new work from home structure calls for a change. 925Egypt has compiled a list of tools that can help organize work, save time and increase productivity.
1) ClickUp
ClickUp
ClickUp is perfect if you want everything to be in one place for everyone. Most organization websites don’t have much to offer for free; however, ClickUp allows for unlimited users and unlimited tasks all for free. It has to do list features, notes and spreadsheets, email and chat options, reminders and a lot more to keep things in check.
When setting up ClickUp for your team, you even have the option of selecting what type of business you are working on to personalize it. You can choose from a variety of options between a business oriented organization plan or even a personal blog management plan.
2) Todoist
TODOIST
If you want to keep things simple, Todoist is a good option for a small team. It is free for a team of up to five people and takes as many as 80 projects and an endless amount of tasks per day. For those of you who enjoy color coding as an organizational method, this is also available on Todoist.
The website, which also exists as an app in the App store and google play, can help you prioritize tasks in order of importance and set deadlines for the team too. Todoist would also work well for personal use as a diary planner to set your own goals and tasks per day.
3) Trello
Trello
For the organizations that rely desperately on a workflow that cannot be broken under any circumstance, Trello is your answer. Trello, very simply, allows for one task that needs to go through several phases to be scheduled and move from one phase to another. The task can be moved (dragged and dropped) along the way as the day progresses and the task is finished.
It also has a calendar feature so teams can add future plans and ongoing or changing deadlines on a day to day basis.
4) OpenProject
For longer projects and more complicated tasks, OpenProject offers a roadmap-like and timeline feature. The free option allows for calendar usage, time tracking, budgeting and meeting managements among other things that could assist in organizing teamwork.
OpenProject is more suitable for a more formal team setting in business, accounting or engineering-based jobs. Unlike Trello which fits a work environment where the same routine is done daily, OpenProject would work for a job with different types of tasks.
5) Hey.Space
HeySpace is a little more informal and does offer basic projects features, to do lists and a board view of all the necessary tasks. However, it also includes a private and group messaging feature where you and your team can communicate on the platform itself.
Although this has an unlimited members feature, perhaps it works best with startups or companies that are just getting started.
